The Board of Trustees encourages your participation in its deliberations and has tried to make it convenient for you to express your views to the Board. If you wish to address the Board on an agenda item, please obtain a blue card that is on the table near the entrance; fill the card out completely and give it and any supporting materials (e.g. copies of your remarks, charts or graphs, copies of articles or reports) to Gaylene Hinkle. Please turn your card in prior to the presentation of the item you wish to address. The staff person will see that your card and materials are presented to the Board President, who will call upon you at the appropriate time during the discussion of that agenda item. At regular meetings, the Board will follow this format for major agenda items:

• staff presentation
• preliminary Board and staff discussion
• community participation
• Board deliberation and decision, if appropriate

During study sessions and special meetings, this format may vary.

If you wish to address the Board on an item that is not on the agenda, you may speak during the Public Hearing which generally is held at the first opportunity between otherwise regularly agendized Board items occurring about or after 5:30 p.m. Board members are legally prohibited from discussing non-agenda items and, therefore, will not respond to items presented in the Public Hearing on Non Agenda Items.

Board agendas are very full and time is limited. For that reason, we request that you speak only once on an item and that you limit your remarks either when addressing an agenda item or when speaking in the Public Hearing to a maximum of three minutes. If numerous individuals request to speak on a particular item or in the Public Hearing, the total time per topic is limited to 20 minutes.

A citizen may request an item on the Board Agenda by submitting a written request and supporting information to the Superintendent's Office. The Superintendent, in consultation with the Board President, will determine at which upcoming regular Board meeting the item may be scheduled. The person who requested the item will be allowed three minutes at the meeting to present the information to the Board. Following this presentation the Board may address the issue, put the issue on a future agenda for more discussion and action, refer the issue to the administration for follow-up, or take no action.

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